Legal professionals, both inside corporations and at law firms, spend hundreds of hours annually driving legal compliance tasks such as managing legal hold notifications and acknowledgement tracking and document and data source preservation activities.
There are many tasks required to be tracked and related activities to monitor in order to stay compliant with legal preservation and discovery rules. Managing reminders to employees, tracking acknowledgements, ensuring email is not inadvertently deleted or local devices such as tablets, laptops and desktop computers are not recycled as part of the normal IT process.
TotalDiscovery automates those tasks and activities saving major amounts of time. Previous time spent doing trivial and menial tasks in order to move the process along are now done by software and so legal professionals may spend their time focused on more important things. When relying on automation, only high-level management is necessary to drive an effective, legally defensible strategy for ensuring legal obligations are met, and without breaking the bank doing so.
Today's global enterprises are spread across many different types of IT infrastructures and domains. Companies grow fast through acquisition and systems are hastily integrated. This creates havoc for legal compliance processes like eDiscovery and related data preservation and Legal IT management needs.
Employees and data custodians are spread out, as is the data. Employees use email and store documents on servers, cloud-systems, local devices and handhelds. Because of this mobile workforce and other IT environmental reasons, companies must rely on easy-to-integrate systems and an agile, lightweight an legally defensible data collection tools such as TotalDiscovery to ensure legal compliance.
With TotalDiscovery, there are no agents to install or manage and no technical expertise required to drive the legal hold, preservation and discovery processes. TotalDiscovery offers expert workflows that are meant to help move the process along in an efficient and defensible way that meets business needs.
When preserving documents and data for legal reasons, there are several critical steps required to ensure full compliance with the law and court rules. Besides ensuring that relevant people are notified about their obligations to preserve information, certain automatic data related practices must be tracked and enforced.
Data related practices such as preventing inadvertent document and data destruction by automatic IT processes such as suspension of email and other data retention rules and coordinating with HR systems for employee status and subsequent legal hold management of retired assets.
TotalDiscovery can accommodate submitting specialized and custom reports regarding all aspects of the legal hold, data preservation and discovery process as may be required for a broader enterprise content management strategy.
Our application programming interface has been designed to be open, easy to understand and able to communicate in many ways with other corporate network systems.
We guarantee the privacy of your personal data.
Manage matters and data preservation activities at a high-level.
Important and timely information as you need it.
Track employee status and ensure appropriate asset and information preservation.
Manage employee notification, acknowledgements and reminders with dashboards and alerts.
Ensure that all compliance steps and details are maintained, reported and can be easily audited.
Initiate and manage employee questionnaires and interviews to assist in data and issue identification.
Add relevant employees (Custodians) to Matters using a real-time sync to the corporate user management system.
Find people by searching across names, locations and departments and identify their associated data sources.
Preserve relevant documents and data sources on-the-fly and with no agents to manage or update.