Centralized Legal Compliance & Data Management

Preserve only relevant documents and control the outbound flow of sensitive data from the organization.

  • TotalDiscovery Collection Pie Chart
  • TotalDiscovery Deliveries Screen
  • TotalDiscovery Collection Types Screen

Control When and How Data is Preserved

Decrease the data held for legal purposes, focus on what is needed.

Preservation is a required legal duty for parties involved in litigation, regulatory examinations and other legal and investigatory matters. Preservation includes gathering copies of relevant documents and data sources to ensure a securely preserved set of data for legal compliance and litigation purposes.

Preserving data for legal purposes is challenging and requires sophisticated technical and forensic processes. Today, most organizations preserve data in a highly manual and cumbersome way. These manual and often ad hoc processes result in multiple copies of data, often sent outside to outside vendors and law firms, and therefore beyond organizational control - a situation that is fraught with legal and reputational risk, everyday.

TotalDiscovery manages that sensitive data flow, focusing on preserving only the most relevant and related information for a particular situation while maintaining a secure centralized database to track every document that exits the organization as part of the legal discovery process.

Use TotalDiscovery to securely preserve documents and data sources from anywhere in the world regardless of whether that data resides within or outside the corporate network.

TotalDiscovery leverages the power of utility computing and advanced web technologies to enable powerful data preservation workflows and overall legal compliance efficiency.

TotalDiscovery Data Collection scenarios include:

  • Preserving email and documents from laptops and tablets of roving employees

    Gathering email and documents in a secure and legally defensible way from roving sales teams as part of a litigation request is highly challenging. As an example, 100 roving sales people, all laptop users with email, local documents and several server sources all need to be collected as part of the preservation and discovery process. Normally, this data gathering project would require complicated logistics planning and take weeks to complete. Using TotalDiscovery, the entire process would be managed via the web and take from several hours to a few days at most to complete.

  • Preserving documents and data from systems and resources on the corporate network

    Using TotalDiscovery, enterprise systems such as email, workstations and file shares are preserved and collected for initial attorney review as part of a regulatory request. The entire process is accomplished seamlessly and in the background, without interrupting users (Custodians) and without the need to manage IT software agents or special hardware or third-party systems. Legal department users are empowered and blessed by IT to initiate and manage data preservation actions on individual user accounts and within IT and IT Security policies.

  • Preserve and gather surgically - only specific documents needed

    TotalDiscovery is used to gather and analyze specific documents for several legal situations including M&A, EU data collections and special investigations. Many times, a more focused, relevant data preservation is best for legal strategy and information governance reasons. TotalDiscovery can be configured to pinpoint document preservation or be more surgical with what is preserved, gathered and included in search.

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Learn more about how TotalDiscovery's Data Management can help protect your organization, control legal costs and remove burdensome manual tasks.

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Top 9 reasons to use legally defensible methods & technologies

  1. It's evidence
  2. Spoliation
  3. Create neutrality
  4. Shift Burden & liability
  5. Be Efficient
  6. Be Accurate
  7. Verification
  8. Small cost, big return
  9. It's the law

Security is Critical

The security of your legal related information is critical and we take that responsibility seriously.

As a company founded in part by Information Security and Computer Forensics professionals, TotalDiscovery is serious about the way our solutions are designed and built when it comes to security and data privacy. For more details, please view the Information Security page.

Data Control Features

TotalDiscovery is the system of truth for a company’s legal compliance information and intelligence.

  • Supports Many Data Types

    Gather data in a secure manner from many types of data sources, across corporate networks or the Internet.

  • Strong Encryption

    Relies on strong encryption & digital chain-of-custody to ensure evidentiary integrity of preserved documents and data sources.

  • System Integrations

    Supports connections and data transfer integrations to many popular enterprise & third-party systems for log access and data control.

  • Real-time Updates

    Access to immediate information and intelligence about legal risks and related processes via a web-based dashboard.

  • Unicode and Foreign Language Support

    The platform has been used in over 45 countries worldwide and supports Unicode and over 70 foreign languages.

  • Privacy Compliance

    The system is designed and contains enforcement mechanisms to ensure security and privacy at all times to sensitive company information.

Additional Features

Hundreds of features that protect the organization and drive successful legal compliance.

  • Manage Unlimited Projects & Matters
  • Cross-Matter Encrypted Preservation Repository
  • Detailed Reporting and Audit Logs
  • Legal Evidence Standard Indexing and Data Processing
  • User Administration and Data Management
  • Preserve Email, Laptop & Workstation Files, Network Home Folders, Shared Servers
  • Many Data Sources Supported including Web Sources (webmail and cloud storage)
  • Native Document Viewing & Tagging
  • Full Text Extraction, Indexing & OCR
  • Unlimited Boolean & Advanced Search
  • Search First, Collect After
  • Cross-Matter Tagging and File IDs
  • Digital Chain-of-Custody
  • Access to Online Knowledge Base, Training Materials & Expert Advice
  • Unlimited Data Sources
  • Duplication Identification & Marking (De-duping)
  • Document and File Type Header Validation
  • File Identification & NIST Lookups
  • Password & Encryption Identification
  • Communicate to Employees via Web Forms
  • Expert Workflows
  • Suggested Employee Interactions Forms
  • Automated IT Task Suspension
  • Automated Employee Change-of-Status Workflows
  • Suggested Document Preservation Protocols
  • Integration with Enterprise Systems (HR, DMS, Databases)
  • Integration w Identity Management Systems (LDAP)
  • Integration with Other Business Systems for Workflow (Legal Billing Systems, IT Ticket Systems)
  • Employee Interaction Wizards for Data Identification
  • Pre-programmed and Employee Involved Targeted Document Preservation
  • Notification & Acknowledgement Workflows
  • Highly Flexible Notice Customization
  • Data Profiling, Budget & Legal Strategy Tool
  • Early Case Assessment
  • Powerful API for Custom Enterprise Implementations
  • Real-time Preservation Metrics & Reporting
  • Automated Data Collections
  • Remote Data Preservation
  • Stealth (authorized behind-the-scenes) Data Preservation
  • International Secure Data Collections
  • Secure Employee Portal
  • Highly Secure System (TLS, AES256)
  • Strong Access Controls
  • Unlimited Users including Outside Counsel Access
  • Unlimited Legal Hold & Compliance Notices
  • No Custodian Metering
  • Easy-to-Access Summary Audit Reports
  • Automated Process Tracking & Reminders
  • Delegate Access and Workflows
  • Advanced Acknowledgement Options
  • Full eDiscovery Processing of over 300 File Types
  • Detailed Exception Reporting
  • Always Available
  • Interface with many popular legal review systems
  • Backed by Unconditional Support & Training
  • Legal Defensibility Guarantee
  • Simple, intuitive User Interface
  • Compatible with all Major Web Browsers

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Intelligent Preservation

Preserve and maintain only relevant user-created documents to ensure legal defensibility and lower IT storage costs.

Real-time Metrics

Gain insight early-on in a legal matter's lifecycle to better control legal strategy and costs.

Data Types & Catalogue

Preserve and collect hundreds of document types and catalog and index all associated metadata.

Control Data Flow

Ensure that only the right documents leave the organization under authorized circumstances.

Track Documents for Litigation

Guarantee consistency and prevent unnecessary duplicates for litigation document requests and productions.

Specialized eDiscovery Options

Nuanced configurations and reporting for eDiscovery and Regulatory Matters.

Many Data Sources

Connect to many different data sources and systems to preserve critical data.

Control Data Preservation

Collect forensic copies of documents, preserve data sources in-place and manage metadata at a legal standard.