Preservation is a required legal duty for parties involved in litigation, regulatory examinations and other legal and investigatory matters. Preservation includes gathering copies of relevant documents and data sources to ensure a securely preserved set of data for legal compliance and litigation purposes.
Preserving data for legal purposes is challenging and requires sophisticated technical and forensic processes. Today, most organizations preserve data in a highly manual and cumbersome way. These manual and often ad hoc processes result in multiple copies of data, often sent outside to outside vendors and law firms, and therefore beyond organizational control - a situation that is fraught with legal and reputational risk, everyday.
TotalDiscovery manages that sensitive data flow, focusing on preserving only the most relevant and related information for a particular situation while maintaining a secure centralized database to track every document that exits the organization as part of the legal discovery process.
Use TotalDiscovery to securely preserve documents and data sources from anywhere in the world regardless of whether that data resides within or outside the corporate network.
Gathering email and documents in a secure and legally defensible way from roving sales teams as part of a litigation request is highly challenging. As an example, 100 roving sales people, all laptop users with email, local documents and several server sources all need to be collected as part of the preservation and discovery process. Normally, this data gathering project would require complicated logistics planning and take weeks to complete. Using TotalDiscovery, the entire process would be managed via the web and take from several hours to a few days at most to complete.
Using TotalDiscovery, enterprise systems such as email, workstations and file shares are preserved and collected for initial attorney review as part of a regulatory request. The entire process is accomplished seamlessly and in the background, without interrupting users (Custodians) and without the need to manage IT software agents or special hardware or third-party systems. Legal department users are empowered and blessed by IT to initiate and manage data preservation actions on individual user accounts and within IT and IT Security policies.
TotalDiscovery is used to gather and analyze specific documents for several legal situations including M&A, EU data collections and special investigations. Many times, a more focused, relevant data preservation is best for legal strategy and information governance reasons. TotalDiscovery can be configured to pinpoint document preservation or be more surgical with what is preserved, gathered and included in search.
The security of your legal related information is critical and we take that responsibility seriously.
As a company founded in part by Information Security and Computer Forensics professionals, TotalDiscovery is serious about the way our solutions are designed and built when it comes to security and data privacy. For more details, please view the Information Security page.
We guarantee the privacy of your personal data.
Preserve and maintain only relevant user-created documents to ensure legal defensibility and lower IT storage costs.
Gain insight early-on in a legal matter's lifecycle to better control legal strategy and costs.
Preserve and collect hundreds of document types and catalog and index all associated metadata.
Ensure that only the right documents leave the organization under authorized circumstances.
Guarantee consistency and prevent unnecessary duplicates for litigation document requests and productions.
Nuanced configurations and reporting for eDiscovery and Regulatory Matters.
Connect to many different data sources and systems to preserve critical data.
Collect forensic copies of documents, preserve data sources in-place and manage metadata at a legal standard.